The timesheet app for Xero, built for crews on site.
Your crew record hours by job on their phone and the client signs the docket. Approved hours go to Xero as draft timesheets and invoices.
30-day free trial. We’ll help you set it up.
See a job go from phone to Xero drafts.
Three steps, one record.
Hours recorded by job
On the phone, against the client and job. Works with no signal.
The client signs the docket
On your phone or by a link. It shows hours, never prices.
Approved hours become Xero drafts
As draft timesheets by person and a draft invoice per project.
Exactly what reaches Xero.
Everything arrives as a draft for you to check. HoursEasy never approves, sends or pays anything in Xero.
Payroll: one timesheet per person
Hours per day by earnings rate, tagged by project if you map one.
Invoices: one per project, to its client
A line per role or item, priced from the project’s rate table.
Nothing is overwritten
A Xero timesheet that already has hours for the period is never replaced.
The works summary goes too
Each draft invoice carries the itemised works summary as a PDF.
What you need in Xero.
Xero Payroll AU for timesheets
Payroll timesheets use Xero Payroll AU. Invoices need only Xero accounting.
No Xero logins for your crew
Your people use HoursEasy. Each is matched to their Xero employee.
An owner or admin connects it
Staff, roles and clients map to existing Xero employees, earnings rates and contacts.
One price per crew size.
Counted on the people recording hours, ex GST. Thirty days free on any paid plan.
Founding offer: a limited number of early businesses that connect a real Xero organisation pay half these prices for life, on Crew, Team, Site or Fleet. See terms →
Crew
One team, off the spreadsheet.
$45per month plus GST
- Up to 5 people recording hours
- HoursEasy mark on dockets and hour summaries
Team
Most teamsA growing team, with your name on the paperwork.
$79per month plus GST
- Up to 10 people recording hours
- Your own logo on dockets and hour summaries
Site
Several teams, and a bookkeeper in Xero.
$139per month plus GST
- Up to 20 people recording hours
- Your own logo on dockets and hour summaries
Fleet
A whole workforce recording hours.
$249per month plus GST
- Up to 40 people recording hours
- Your own logo on dockets and hour summaries
Custom
More than 40 people recording hours
Your own logo on dockets and hour summaries, at a price we agree with you.
Every plan includes
- Connects to Xero for payroll and invoicing
- Hours on the phone, with or without signal
- Client sign-off on dockets, by a link they open on a phone
- Photos on timesheet lines
- Materials and other items logged against the job
- Rate tables per project, fixed-price or hourly
- Payroll export by person, invoicing by client
- Itemised works summaries as PDF or CSV
- Leave requests and a team calendar
- Signed dockets emailed to the client and your office
Free.
Everything above for one or two people recording hours, with the HoursEasy mark on your dockets. A third person moves you to Crew. No card needed.- Prices are in Australian dollars per month and exclude GST, so Crew at $45 a month is charged as $49.50. Pay annually and you get two months free.
- You pay for each person set up to record hours, and every invitation starts with a seat. An administrator who records no hours can be archived to free it and still sign in.
Why not the tools you’ve heard of?
Why not Xero Projects?
Xero Projects comes only on Xero’s Ultimate plans, with 10 users included and a fee for each extra user. HoursEasy crews record hours without a Xero user.
Why not Deputy?
Deputy is built around rostering and priced per person. HoursEasy has one monthly price for up to 5, 10, 20 or 40 people, and clients sign dockets on site.
Why not Jibble?
Jibble’s Xero invoices list hours by employee name. HoursEasy drafts one invoice per project for your client, priced by role and item from its rate table.
Comparing tools? Read our guide to timesheet apps for Xero →
Questions from Xero users
Does each worker need a Xero login?
No. Your crew record hours in HoursEasy on their phone. An owner or admin connects Xero, and each person is matched to their existing Xero employee record.
Do we need Xero Payroll?
For payroll timesheets, yes: draft timesheets go to Xero Payroll for Australia. Draft invoices need only Xero accounting, so you can start with invoicing alone.
Does HoursEasy work out pay?
No. It sends approved hours against the earnings rate you mapped to each role, never a pay rate. HoursEasy does no award interpretation, PAYG, super or STP.
Can payroll hours be split by job?
Yes. Each timesheet line is one earnings rate and, if you map projects to a Xero tracking category, one project. Two projects at the same rate become two lines.
What does the client sign?
A docket with each person’s hours and role, never prices. They sign on your phone, even with no signal, or from an emailed link that lasts seven days.
What if hours change after the client signs?
The docket isn’t locked. Hours changed or added after signing are flagged, so the office can see the difference.
Can we check everything before it is final?
Yes. Timesheets and invoices arrive in Xero as drafts. HoursEasy never approves, sends or pays them, and a push can be reversed while they are still drafts and not in a pay run.
Does it work with no signal?
Yes. Hours, items and signatures are saved on the phone and sent when it is back in range.
Get this fortnight’s hours signed and into Xero as drafts.
Thirty days free on any paid plan. We’ll help you set it up.