When somebody leaves

Somebody leaving does not mean deleting them. Archiving is how HoursEasy keeps their hours while freeing the seat they used.

Archiving somebody

Before you archive somebody, check on Summaries that their phone has synced — the Last synced column. Once their sign-in ends, anything still waiting on their phone cannot reach you, and you would have to enter it for them.

Open their row on Staff and press Archive.

• Their seat is freed straight away.
• A staff member's sign-in ends immediately, and any invitation still pending is cancelled with it.
• An owner or admin keeps their office sign-in — only the seat, not their sign-in, was ever at stake.
• Every hour they have recorded stays exactly where it is.

Show archived brings everyone you have archived back into view.

Bringing somebody back

Press Restore on an archived row. This uses a seat again, so if your plan is full you will see Not restored — your plan does not allow another person right now. Archive somebody else, or check your plan on Billing, then try again.