How HoursEasy fits together

HoursEasy has a handful of ideas that everything else sits on top of. None of them are complicated on their own, but knowing how they connect saves you from setting things up in the wrong order. Here is the shape of it, start to finish.

Client, project, rate table

Every job starts with a client, and a client can have several projects — one for each job you are doing for them. A project carries its own rate table, and that rate table is the only place a price lives in the whole product: it prices a role per hour, and an item per unit, and nowhere else. Nothing is priced until a project's rate table says so.

Roles and task types

A role is who somebody is charged as — Field Surveyor, Plant Operator, whatever your crew actually calls itself. It is what a project's rate table prices, and it is what prints under Charged as on the works summary a client receives.

A task type is what somebody was doing — site work, travel, lunch — and it carries one flag, Chargeable. That flag decides whether hours recorded against it reach a client invoice at all; unchargeable hours are still recorded, still show on a timesheet, and still go into the payroll export — they just never reach an invoice.

Recording the work

Your crew records hours, and anything they used — stakes, a drone flight — against a project on their phone, day by day. It works with no signal: the phone holds the current period and the one before it, and syncs when it next has reception.

Sending it on

Once hours are checked, the office sends them on: approved hours become a payroll export and an invoice export, each built only from what has not already been sent. Once a period is sent, its entries are locked — a phone that syncs new hours dated inside a sent period is refused rather than silently folded in. Reversing the export unlocks it again, which is deliberate: nothing about a signed-off period is ever changed quietly.

Dockets

A docket is signed evidence that the work happened — who worked, on which days, the hours and anything used, nothing more. It carries no prices at all, because the person signing is a client's representative on site, not somebody reviewing an invoice. Rates belong on the invoice, between your two businesses, not on a page a client signs.

The glossary

What HoursEasy does not do

HoursEasy computes no pay, no super, no PAYG, no STP and no GST. It prices hours and items at exactly what a project's own rate table says, and hands the approved hours on to whatever you run payroll and invoicing through.